We thought we'd cover a few of the common questions we're asked by couples looking for a wedding venue in Yorkshire and considering a marquee reception at Newton Grange, near Skipton. If this is you, then please do give us a call to chat through your ideas or ask questions. We usually send out details on our wedding package and have an initial chat about what you're looking for before meeting on site to show you round.
1. What is included in marquee site hire at Newton Grange?
Use of the grounds and a choice of three marquee sites on the farm.
A marquee function for one day.
Time either side of the function to set up and dismantle the marquee. For Saturday weddings, this usually means the marquee starts being put up on the Wednesday/Thursday before and is taken down on the Sunday/Monday following.
A generator supplied to the site with fuel and a distribution board.
Fabulous accommodation on site for your guests.
2. Your Wedding Package at Newton Grange includes accommodation, can we have a marquee wedding at Newton Grange without booking accommodation?
Unfortunately not. We operate a policy of either taking wedding functions or taking cottage holidays. We find that it works best for our customers this way - wedding customers have exclusive use of the grounds and site together with self catering accommodation for 27 guests - and cottage customers can come to stay and enjoy a holiday when events are not taking place.
3. Do you supply the marquee?
No. We find that there is such a wide choice in the market of marquee styles and sizes that no one size fits all. The market is constantly evolving so we prefer to give our customers the greatest choice and flexibility. We offer recommendations of marquee suppliers that we know, many of which have worked here before and know the site well. Unlike many venues, we do welcome new marquee suppliers to the site provided that they do a site visit in advance.
4. How do I work out my budget for a marquee wedding?
Setting a wedding budget - and understanding the breakdown of costs - is a careful exercise and one that needs to take place with a degree of contingency along the way. Your budget and style of wedding reception can be influenced by many factors - costs can double or triple depending on the choices you make and according to the number of guests, style of marquee, food and type of day that you're looking for.
We tend to separate out costs in to headings and when focusing on the marquee reception look particularly at the components that make it up, and budget for other costs separately (for example - rings, outfits, ceremony, photography, gifts). The key headings for a marquee reception are:
- Venue hire
- Marquee hire - including catering tent
- Tables & chairs
- Dance floor & stage
- Toilet hire
This seems like a lot of suppliers, but initially focus on the two main ones - the marquee company and the caterer. Scope out what you're looking for and ask them for a price - and their ideas and recommendations of what they have seen work well.
Often caterers also provide drinks, glasses and bar service and the marquee company can provide (or subcontract in) toilet hire, marquee decoration and so on.
A rule of thumb to start your budgeting could be to work on the basis of £100 per person, assuming 100 guests and to increase this proxy for smaller weddings (because of a higher fixed cost), and depending what you're providing.
5. Can we party 'til dawn?
Sorry to be the bearer of bad news - but no!
All music, amplified or otherwise, has to be switched off by midnight with the volume being turned down in the last hour of the evening, from 11pm until midnight.
Functions usually wind down before this time or shortly afterwards, and the generator will be switched off thereafter.
So, no partying 'til dawn I'm afraid - or silent discos beyond midnight - but a wonderful chance to enjoy yourselves during the day and evening and for your event to finish on a high.
6. What advice do you have for couples planning a marquee wedding and any common pitfalls to avoid?
Keep a notebook and make notes as you go along - so you have everything in one place.
a. Think about your ideal day...(the sun is shining?!) but also think about the rainy day scenario and what, if any, aspects of your day might change if it rains.
b. Think about, and jot down, everything that would happen on the day (the running order) and it usually throws up lots of questions, task lists and things to think about.
c. Think about the day from the point of view of your guests and what their experience of the day might be. For example, are any activities / entertainments planned in the afternoon? When do food and refreshments need to be provided? You might be busy on a photo shoot, but what will they be doing and for how long?
d. External lighting outside the marquee - one not to forget!
e. Drinks - how they are chilled and served to guests, and whether this will form part of the caterer or bar company's role (recommended). The marquee site has to be returned to us 'clean and tidy' (with exception to any mud/grass trampling of course!) with all waste taken off site. It can be a very big job to 'do drinks yourselves' - from collecting up glasses afterwards to washing them through.
f. Help your suppliers to get to know one another by organising a site visit for all. All new suppliers to Newton Grange are encouraged to have a site visit before the day and it is good practice to arrange a time for your key suppliers to meet at the venue to help them get to know one another and iron out any missing tasks or gaps in service provision that can be addressed in advance. For example, does the catering tent include everything that the caterer needs? Or are they supplying their own?
g. Identify a team of helpers to lend a hand - close family or friends. Extra pairs of hands are very useful beforehand, on the day and afterwards at the clean up - helping to ensure the day runs smoothly and most importantly enabling you to relax and enjoy your Wedding Day to the full.